Policies and Procedures

 

Absenteeism
Arrival & Dismissal
Bible Time & Chapel
Child Abuse Policy
Daily Schedule
Disciplinary Policy
Emergency Action Plans
Fire_and_Severe_Weather_Drills
Medical
Severe Weather
Enrollment Age
Enrollment Procedures
First Aid/Communicable Disease Police
Food Program


Immunizations
Incident/Injury Reports
Indoor & Outdoor Active Play
Medication Policy
Non-Discriminatory Policy
Parent/Teacher Conferences & Progress Reports
Parent Participation Policy
Parent Visitation
Proper School Attire
Show & Tell

Snacks & Birthday Treats
Terrorism
Toilet Training & Diapering
Wading Pool Policy

 

Absenteeism

Please call the school to report if your child will not attend on any given day. Let us know the reason your child will not attend. We need to inform other parents if the children have been exposed to communicable diseases other than colds or flu. For Kindergarten, if you do not report your child off by 8:45 you may be called to verify absence. Back to top
 
Arrival & Dismissal

Please park in the parking lot that faces Ivy and enter through the doors that face Ivy. Children must be escorted to the classroom by their parents or guardians. Children in the two-year-old class should be taken directly to their classroom. From 6:30 to 8:00, parents should take older children to the room that will be designated for childcare. After 8:00 older children should also be taken directly to the classroom they have been assigned to for preschool or Kindergarten. Preschool children not needing childcare may arrive between 8:50 and 9:00. Kindergarten children should arrive 8:25-8:30.
Parents need to assist their children in removing coats, hats, etc. and hanging them up outside the child's classroom before bringing the children into the room. Encourage the children to do as much as they can by themselves.

No child will be released to anyone that has not been designated by the custodial parent/s as a pick-up person on the registration form. Children cannot be released to persons less than 18 years of age without a written note from the parents. Names may be added or deleted from this list at any time. People picking up children will be asked to show identification if they are unknown to the staff member dismissing the child.

If one of the parents is not permitted to pick up his/her child, a copy of the court ordered documentation must be on file in our office. Without it we cannot deny a parent access to their child. Back to top


Bible Time & Chapel
 
The teachers lead the children in a Bible Time on Mondays, Wednesdays and Thursdays during which they teach simple Bible stories and sing songs based on lessons form the Old and New Testaments. At the preschool/kindergarten level, religious instruction is non-denominational as children this age are not ready to comprehend the deeper points of theology. On Tuesdays and Fridays the children, three-years-old and older go to the sanctuary for Chapel which is led by a member of the pastoral, church, or school staff. Chapel times are 11:00 AM and 12:40 PM. Parents are welcome to attend. Back to top
 
Child Abuse Policy

The administrator and each employee of Holy Cross School has been trained in child abuse recognition and prevention. We are required under Section 2151.421 of the Ohio Revised Code to report suspected cases of abuse or neglect to the proper authorities. Back to top
 
Daily Schedule

Our school opens at 6:30 in the morning for childcare. The Preschool program runs from 9:00 to 11:30. There is also a 12:30-3:00 class for 4-year-old children. The hours for Kindergarten are 8:30-11:30. Preschool and Kindergarten children who do not need childcare must be picked up between 11:25 and 11:30 to allow the remaining children and teacher to go to lunch. Afternoon children should be picked up promptly at 3:00. There is an additional charge for preschool children dropped off before 8:50/12:20 or picked up after 11:30/3:00.

Children who are here for childcare are automatically enrolled in morning preschool or Kindergarten every day they are here. Lunch is served between 11:30 and 12:00. Preschool children rest between 12:30 and 2:00. All childcare children, except those in Kindergarten, who are here during those hours, will be required to lie down and rest even if they do not sleep. No exceptions will be made. We request that yo send a pillow and blanket for your child. Other nap time securities, such as stuffed animals, are also permitted. Nap items may be brought in on Monday and left all week or taken home daily as needed. Washable items must be taken home each week to launder and returned to school the following week. The school will provide each child with his/her own personal cot for use while here. Cots are not shared between children and are cleaned on a regular basis.

Childcare continues from 2:00 to 6:00. During this time children will be free to explore their own interests through free play in the classroom, active play on the playground or in the gym, and enjoy the activities planned by the afternoon staff. Our facility closes promptly at 6:00. A late pick-up fee of $5.00 for every fifteen minutes beyond 6:00 will be charged. Back to top
 
Disciplinary Policy

Discipline is not punishment. It is the process of teaching children self-control and self-discipline. Our aim is to help the children learn what socially acceptable behaviors are and how they will help the children in school and in all the years of their life.

It is our policy to discipline children in a loving and gentle way. Care is given at all times to preserve, or work on improving, the child's self-image and further the development of his/her self-esteem. A positive approach is employed in the classroom with good behavior being complemented and encouraged. All children are treated with the respect, tenderness, and good humor they are due as a child of God. Physical punishment has no place in our program.

Since all children are different, disciplinary practices are handled on an individual basis.

The following disciplinary procedures are acceptable and employed by the staff at Holy Cross School:

  • Acceptable behavior is encouraged by giving positive verbal rewards. This reinforces a child's good feeling about his/her behavior and serves as an example to other children to act in a similar manner. Bribes are not used as this could become the only method that will work in getting a child to behave as he or she should.
  • Children are asked to stop and think about their behavior ("Make good choices", "Is that a good choice?", "That was not a good choice."). This enables the child to work at self-control.
  • Teachers offer suggestions for appropriate ways to redirect the behavior, offering choices when possible.
  • Removal from the group for a short period of time-out is used for a child who continues to demonstrate unacceptable behavior after other disciplinary methods have failed. Time-out is not a punishment but rather a time away from a situation giving the child an opportunity to calm down and think about how to change his/her behavior in a positive way. The child shall be in the classroom within sight and hearing of a staff member in a safe, lighted, and well-ventilated area at all times. When time-out is used the inappropriate behavior is discussed with the child. Children are told they may return to the group when they feel they can behave in the proper manner. Time-out is brief in duration and appropriate to the child's age and circumstances. In some cases the child may be taken to the administrator's office for time-out if the teacher decides all other avenues have been exhausted. The administrator or administrative assistant will be in the office the entire time a child is there, and the office door will remain open.
  • If a behavioral problem persists, parents will be consulted to discuss what disciplinary measures have been effective in the home or how parents and staff can work together to reach the desired goal. The staff may suggest that the child be involved in a behavior modification process that will be coordinated between the home and the school.
  • A last resort is the expulsion of a child from Holy Cross Preschool and Kindergarten. This will only be employed when the child displays consistently disruptive behavior or behavior that could be harmful to himself or others.

Physical punishment is not considered to be an acceptable method of dealing with young children's behavior. While parents are in our building they must follow our disciplinary policies with their children. Hitting or screaming at your children is not permitted in our building. This policy is stated here in accord with state regulations. Back to top
 
Emergency Action Plans

All the staff at Holy Cross School are committed to ensuring the safety and well being of the children. By preparing in advance and working together as a team, we can protect the children and help them to maintain a sense of security. No child will ever be left alone or unsupervised. The teacher will be aware of the daily arrival and departure of each child with his/her parent or other authorized person. Our center has immediate access at all times to a working telephone. Back to top

Fire and Severe Weather Drills

Our center has monthly fire drills and weather drills at varying times each month. A record of fire drills and weather drills is posted on the school bulletin board. Our center has a fire emergency and weather alert plan posted in each classroom that explains action to be taken and staff responsibilities in case of fire emergency or weather alerts. Diagrams showing evacuation routes are also posted. In the event of a fire, Holy Cross School will be evacuated. Parents will be called and should arrange to pick up of their children as quickly as possible. Back to top
 
Medical Emergencies

The Child Enrollment and Health Information Form that you signed when your child was enrolled will allow us to take the proper steps to treat any medical emergencies that arise. This form will be given to EMS personnel should they be called to our building. In the event that a child needs emergency transportation at any time, a member of our staff will call 911. EMS policy is to transport to the nearest hospital. The parent will be notified directly following the emergency call, and will be asked to meet the ambulance and child at the hospital.

A Medical and Dental Emergency Plan is posted in each room and followed when necessary.

Use of spray aerosols will be prohibited when children are in attendance at the center. Back to top

Severe Weather

On rare occasions it may be necessary to close the center due to poor weather conditions. We will make every effort to open our doors at the normal time. If circumstances should arise, listen to local radio stations. Holy Cross School will follow the lead of Plain Local Schools in closing. If schools close during the school day, and Plain Local cancels its afternoon classes, our afternoon preschool session will be canceled as well. Should the weather become bad during the day, parents are urged to use their own discretion in regards to whether or not to bring their children or to pick their children up early from Holy Cross School.

In the event of tornado alerts, children will be evacuated to safe sites in the building that have been designated for each age group. In the event that Holy Cross School sustains damage, parents will be called and should arrange pick up for their children as quickly as possible. Back to top

Terrorism

We will follow the direction of the Emergency Action Agency as to the closing of school. If school is in session and an act of terrorism occurs, you may choose to have your children at home with you. If your children are at school when the incident happens, you may pick your child up at any time. We will keep your children safe behind locked doors. If advised to close school or dismiss classes during the day, Holy Cross will communicate using the telephone and email. Parents should arrange pick up for their children as quickly as possible. Our staff would like to be able to leave to join their families as well.
If you are concerned that you will be unable to personally pick up your child, your child can be released to one of your designated pick-up people. Be certain that your child's emergency and pick-up information is always current. Back to top

Enrollment Age

Children must be at least 2-years-old by September 1 to enroll in a preschool class or for childcare. Children in the 2-year-old class may be in diapers. Children must be toilet trained to be enrolled in the older classes.  Back to top

Enrollment Procedures

A child is considered to be enrolled at Holy Cross only after Registration Forms have been received, the registration fee has been paid, and the administrator confirms the availability of space. Any changes to registration information must be communicated to the office immediately so that current information is always on file. This is for the safety of the children. 

There is an annual registration fee of $30.00. The registration fee for siblings is $15.00 each. Checks are to be made payable to Holy Cross Preschool or Holy Cross Kindergarten. Registration fees are not refundable. All forms may be downloaded from our website.

Custody papers, if any, need to be on file in our office.

In addition to our Registration Forms the following forms are required by the state of Ohio:

  • Child Medical Statement: A medical statement signed by a physician or certified nurse practitioner is required to be submitted within 30 days of the child's first day. Children are not permitted to attend once the 30 days have passed if we do not have this form in our possession. The Child Medical Statement must updated every 13 months from the "Date of Examination" the doctor writes in at the bottom of the signed form. Parents will be reminded when their child's Medical Statement is about to expire. A new form must be in our office by the expiration date or the child will not be allowed to attend.
  • Child Enrollment and Health Information Form: This must be filled out entirely and must be in our office the first day your child attends. If any allergies or medical problems are identified on the form, a separate Medical/Physical Care Plan may be required. We reserve the reserve the right not to admit children to our center if permission to transport has been denied. This form is good for one calendar year only.

Optional Forms:

  • Media Release, Email Listing, and Second Roster  Form: The media release permits us to take and display photographs of your child. We are asking for an email address for each family to help us stay in better contact with you. In the future, we hope to send newsletters and other forms of communication out via email. The second Parent Roster is made available at the request of our families. In it we include the child's name, address, and phone number along with the parent's name. Parents find the second roster to be a valuable tool when scheduling play dates and birthday parties.
  • On the back is a Parent Participation Form for parents who want to get involved in our program.

Withdrawals: Parents wishing to withdraw their child(ren) may do so at any time. A one week notice in writing is appreciated. Back to top

First Aid/Communicable Disease Policy & Procedure

All staff members of Holy Cross are required to be trained in first aid, communicable disease recognition, and CPR. The administrator has reviewed with all staff members the signs and symptoms of illness and proper hand washing and disinfection procedures. No staff member shall attend the school if she/he exhibits signs of a communicable disease. The administrator reserves the right to request a physician's note for a staff member to return to work.

Notices will be posted on the bulletin board outside the classroom when children have been exposed to a communicable disease other than routine colds or flu. A Communicable Disease Chart is posted in the main hallway.

Parents are asked not to bring children to school when there are any signs or symptoms of illness present. We do not provide care for sick children. Staff members will observe children upon arrival and during the school day. Parents or guardians will be notified if a child has been observed with any of the signs or symptoms listed below. The child may be readmitted when symptoms have disappeared. The administrator reserves the right to request a physician's note. 

The parent or guardian will be notified and asked to remove the child from the school as soon as possible if the following symptoms are exhibited. The sick child may be provided with a cot and blanket until he/she is discharged to the parent.

  • Diarrhea (more than 1 time)
  • Severe coughing causing the child to become red or blue in the face or to make a whooping sound
  • Difficult or rapid breathing
  • Yellowish skin or eyes
  • Redness of the eye, obvious discharge, matted eyelashes, burning, itching
  • Temperature of at least one hundred degrees Fahrenheit when in combination with any other sign or symptom of illness
  • Untreated infected skin patches, unusual spots or rashes
  • Unusually dark urine and/or gray or white stool
  • Stiff neck with elevated temperature
  • Vomiting more than one time or when accompanied by any other sign or symptom of illness
  • Evidence of untreated lice, scabies, or other parasitic infestations
  • Sore throat or difficulty in swallowing.

In case of emergency and/or accident the center will follow the posted medical and dental emergency plan, administer first aid, summon emergency transportation, contact the parent, and complete an incident report. Back to top

Food Program 

A balanced nutritional lunch which meets one-third of a child's recommended daily dietary allowance will be provided daily for children here at lunchtime. The cost of lunch is included in the childcare tuition. Back to top

Immunizations

Children enrolled in the school shall have completed the following immunizations:

  • DTP ... 4 doses of any combination of DTP/DT/Td vaccine. If a third dose was given at age 6 or older, no further doses are required.
  • Polio ... 3 doses are required.
  • Measles ... 1 dose is required. It must have been administered on or after the first birthday.
  • Rubella ... 1 dose is required. (Note: It is recommended that measles and rubella vaccines be administered at age 15 months. These vaccines are normally given in conjunction with mumps vaccine, which is not currently required, but is strongly recommended.)
  • HIB ... 1 dose is required.
  • Hepatitis B

Immunizations that are recommended but not required:

  • A fifth DTP dose should be given prior to entering elementary school. Depending on the schedule that is followed, a fourth or fifth dose of polio vaccine should be given prior to entering school.
  • The mumps vaccine, while not currently required, is strongly recommended. Back to top

Incident/Injury Reports

Accidents happen with children and are to be expected. Children are uncoordinated. They don't always look where they're going, they do reckless things, and do not always display good judgment. We take every precaution we can to see that your children do not get hurt at school. However, when it does happen, an incident report is filled out to keep you informed.

Incident/injury reports are filled out for the following:

  • An illness, accident, or injury occurs which requires first aid treatment.
  • A bump or blow to the head.
  • Emergency transporting.
  • An unusual or unexpected event which jeopardizes the safety of the children or staff

The completed report shall be presented to the parent, guardian, or person picking up the child for a signature on the day of the incident/injury. In situations requiring emergency transportation, the incident/injury report shall be available at the center for the parent or guardian within twenty-four hours following the incident/injury. The person signing the form is then given a copy of the form. Another copy is retained for our files. Back to top

Indoor & Outdoor Active Play

Research has shown that children stay healthier when they have daily outdoor play. Based on this information and state requirements, outdoor play will be included in our program on a daily basis--weather permitting. Please send your children with the proper clothing so they may be comfortable and safe whenever we are outside. This includes snow pants, hats, mittens, and boots in the winter.

If a child is well enough to come to school, he/she is well enough to go outside. Children will not be kept inside if their class is going out unless a written excuse is obtained from the child's doctor. In the case that a written excuse is provided, the child will be required to go to the administrator's office or other supervised area during the time the rest of the class is outside.

Children will not be taken outside when the temperature (wind chill and heat index factored in) drops below 20 degrees or rise above 90 degrees.  Also taken into consideration is the humidity, ozone levels, pollen count, lightening, rain or ice. If it is not nice enough to go outside, the children will play in our indoor gym space during their active playtime. On days that outdoor play is not provided due to these conditions, we will include a time for indoor gross motor activities. 

Our playground meets all of the safety standards established for play equipment for young children. It is surrounded by a fence for their safety and protection. Back to top

Medication Policy

Medication, food supplements, modified diets, or fluoride supplements may be administered to children under the following ODJFS guidelines:

Instructions to administer such items are written, signed and dated by a licensed physician and are prescribed for a specific child. The label on the prescription which contains complete instructions for each medication, the child's name, current date (within the last six months), an exact dosage to be given, the specific number of dosages to be given daily and the route of administration can be used as written instruction. In addition, the parent or guardian must sign a form the state prescribes which will be provided by center staff. We cannot administer medication if it has been removed from the original container. Medications will be stored in a designated area inaccessible to children. Medications may not be stored in a child's cubbie or book bag.

Non prescription fever-reducing medications that do not contain aspirin, or non-prescription cough or cold medications that do not contain codeine may be administered with written instructions from the parent or guardian on a form that will be provided by the center. The medication must be in its original container with the label intact. The full name of the child who is to receive the medication must be printed on the container. Exact dosages must be clearly stated on the label. No dosages will be given that exceed those recommended on the label. If a parent requests any different dosages or uses a physician must provide written instructions on the Request for Medication Form. Non-prescription medications may be administered for no longer than three consecutive days without instructions from the child's physician. Back to top

Non-Discriminatory Policy

Holy Cross Preschool, Kindergarten, and Child Care Center adopted the following racial and nondiscriminatory policies.

Holy Cross Preschool, Kindergarten and Child Care Center recruits and admits students of any race, color, or ethnic origin to all the rights, privileges, programs and activities. In addition, the school will not discriminate on the basis of race, color, or ethnic origin in administration of its educational policies or programs.

Holy Cross Preschool, Kindergarten and Child Care Center will not discriminate on the basis of race, color, or ethnic origin in the hiring of its certified or non-certified personnel. Back to top

Parent/Teacher Conferences & Progress Reports

We encourage parents to call the school any time there is a question or concern. Our teachers are happy to talk to you at any time about your child's progress or needs. Daily communication is encouraged at arrival and departure time.

Progress reports are sent home in January and May for preschool children. Parent/Teacher conferences are scheduled at the end of January.  Back to top

Parent Participation Policy

Many parents possess special talents or have occupations that would be of interest to the children. Please fill out and return the special parent involvement form you were given in the registration packet.

Please read the monthly newsletter your child will bring home from school as well as the bulletin board outside your child's classroom. These will inform you of what has been happening in the classroom as well as provide information about upcoming programs, projects and plans. Please go through the papers your child brings home every day. Important announcements or letters could come home at any time. Back to top

Parent Visitation

Parents and members of the extended family may visit in the classroom at any time. If your purpose is to see your child in action, remember that children never act the same when parents are in the room as they do when parents are not present. Back to top

Proper School Attire

Children should come to school in clothes that will allow freedom of movement and safety. Keep in mind that painting is an integral part of our preschool program and may be done any day.

Please provide a change of clothing in a plastic bag, marked with your child's name. Accidents do happen while eating, playing, and creating. We would like to be able to change your child's clothing so they will be comfortable while they are here. Make sure all items are clearly marked with your child's complete name. This includes the clothes they are wearing, shoes, coats, jackets, hats, gloves and boots. You know what your child's clothes look like. In many cases, they do not. We are not responsible for the loss of personal items.

Dress your child for the weather -- not the season. Weather can be unseasonably warm or unseasonably cold. Check the weather forecast daily in deciding how to dress your child. Shorts are permitted in hot weather. Soft-soled tennis shoes are preferred due to the physical activity in which the children will be involved. Slippery-soled shoes, sandals, and Croc-like shoes are not permitted at any time. Back to top

Show & Tell

Every teacher handles show and tell in a different way. Check with your child's teacher for his/her procedure. Suggested items include books, toys and things from nature. Our classroom is not the place for weapons, war toys, or toys of destruction. Children will not be permitted to show these items. Delicate items should be labeled as such. Names should be put on all show and tell items. Pets may visit if an adult brings them. Caged animals that do not bite may be left in the room for a period of time agreed on by parents and teacher. Uncaged animals should visit for only a few minutes at the beginning or the end of the session. Any such visits must be scheduled through mutual agreement between parents and teacher.

Except for toys that are needed the opening days of school to help ease your child's transition from home to school, we ask that you leave your child's toys at home or in the car. Children will not be permitted to play with toys brought from home after the first couple weeks of school. Please do not get into the habit of bringing them. Back to top

Snacks & Birthday Treats

Parents will be asked to provide a snack for the morning and afternoon school sessions several times during the year. We provide 100% fruit juice for snack every day. A snack schedule will be published with your child's classroom newsletter each month. Suggestions for a healthy snack include crackers, fruit, vegetables, cheese, etc. If you forget to bring in the snack on your assigned day, please bring a box of crackers the next day. This will be placed on our snack shelf to be used when another parent forgets. The afternoon snack for childcare children will be provided by the center.

Children are permitted to bring in a special snack for their birthday. Please provide enough treats for all the children and teachers in the class. Back to top

Toilet Training & Diapering

Toilet training is based on children's readiness and consultation with parents or guardians regarding practices in the children's homes. Pull-ups are not permitted because it makes changing the children time and labor intensive. They are also too comfortable for the children, and delay toilet training.

Parents of two-year-old children requiring diapers must provide the diapers and wipes their children will need while at school. These are kept in the diapering area in the classroom and will be used only for the child for which they are intended. For emergency use, Holy Cross keeps a supply of diapers on hand for use should your supply run out. Parents are charged $1.00 per diaper for this service. Back to top

Wading Pool Policy

During the summer months, we schedule water days for the children. On those days, we fill wading pools with water for the children to splash in. Parents must provide sunscreen for their children. State regulations do not permit Holy Cross School to provide the sunscreen due to possible allergic reactions. Parents are required to sign a permission form allowing us to apply sunscreen. The children are always carefully supervised by our staff, but we are extra vigilant during water activities.

Two-year-old children in diapers play in a separate pool. Written parental permission is required for children in the two-year-old class to play in wading pools. Back to top